If you’re keen to stick with manual filing systems, it’s vital that you organise yours correctly. By doing this, you can ensure that you save time and that you can also keep important information safe and secure. Setting up your filing system isn’t difficult, but it does mean you need to be organised, and that you need quality corporate furniture storage cabinets from the get-go.
So, what does an effective manual filing system look like?
- Arranged in a specific order, e.g. alphabetic, numerical
- Regularly updated and old items ‘weeded out’
- Tabs visible when you open the filing cabinet, e.g. manilla folders or plastic tabs
- Stored within a strong cabinet, which is fire proof and lockable
- Everyone should also know how the system is organised, to ensure it stays as it is supposed to be!
Having an effective filing system which is always up to date will save you time, because you’re not searching around for items that you need quickly. A centralised storage area will also mean you have more space for quality office desks around your office space, and that everyone knows where files are stored. All of this increases productivity.
Do some research into how other companies arrange their storage areas and see if there are any ideas you could utilise. You can also create effective filling systems in your home office, which fit in easily with your home decor. Funky home office furniture doesn’t have to stand out as corporate!